Master the Art of Vacation Bliss: Setting Up Automatic Replies in Outlook Like a Pro!
Because you deserve to unplug without leaving anyone hanging—your ultimate guide to out-of-office mastery.
When it's time to take a break from work, the last thing you want is to worry about unanswered emails piling up or your contacts thinking you’re ignoring them when you’re just taking some well deserved time off.
Setting up automatic replies in Outlook ensures that your contacts know you're out of office, who to get in touch with instead and when to expect your return. An out of office massage allows you to let people know when you’re unavailable and when you'll be back, giving you a piece of mind to enjoy your time off without stressing about immediate responses.
How to set up automatic replies (out of office) in Outlook
To set your out of office open outlook on your device and navigate to the File Tab (located on the the top-left corner) and click on "File."
A new window will open where you can set your preferences including your automatic message response, the timeframe for your automatic replies and who you would like the replies sent to (internally to colleagues or externally to contacts).
To apply your out-of-office select the radio button that says, "Send automatic replies." then:
Set Your Timeframe (Optional): If you know the exact dates you'll be away, check the "Only send during this time range" box and input your start and end dates.
Craft Your Message:
Use the "Inside My Organization" tab to write your reply for colleagues.
Use the "Outside My Organization" tab to customize a message for external contacts.
Save and Close: Click "OK" to activate your automatic replies.
Setting an out of office can be good practice. Whether your off temporarily with the flu, away attending a conference or enjoying some vacation time. With these steps, you’re all set to enjoy whatever you have planned without worrying about your inbox.